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ACE Blog


Because the mission of ACE is to foster 'Success through Collaboration', the Membership is resolved to promote internal communication and to enable interchange. One effective means to accomplish these objectives is through Blog activity to broaden the audience for thoughts, activities, and successes. 

This forum enables the members to share expertise and learning regarding topics of interest to the consultant community or to call attention to key work and current activities. However, areas of focus and expertise are better displayed in the Member Directory.

  • March 18, 2016 1:27 PM | Stephen Jenks

    I just met a guy providing services to small consulting firms and individual consultants that allows us to get information comprehensively and inexpensively. His name is Guy Cohen and his company is Ask Wonder. Here's how it works. you go to askwonder.com/request, and write your question. They charge $30 / question and you get really a lot of information including all the sources they researched in answering your question. There is no membership, no fees involved. Here are some sample questions asked. Click on them and you can see the responses and sources:

    Typical use cases are:

        
  • December 18, 2015 5:01 PM | Anonymous

    For those who are making presentations and want nice graphics - here is a site that was brought to our attention.  Uli Stewart posted this through to the ACE Linkedin groups but was spammed as "inappropriate" 


    Data Visualization Template Tool

    Nice (free) Infographic tool that our talented marketing partner recommended. Can you apply it to your business or does anyone want to share their experience in using it? https://infograph.venngage.com/templates Thanks Louise Merriman!


  • February 20, 2015 11:13 AM | Anonymous

     

         On Thursday, February 20, I will be facilitating an open Round Table discussion, “Building Your Mentoring Program,” for members of the Association for Consulting Expertise (ACE).

         It has been suggested that ACE organize a mentoring program for our 60+ consultant members, with their varying levels of consulting for marketing, sales, management, process improvement and coaching, to name a few of our areas of specialty.

          This is a subject of vital importance to all of us, so I am using the occasion to offer some ideas on how it should be done.

    Background

         Most successful organizations use mentoring to simulate learning and creativity. This is a way for newer people to benefit from the knowledge and more experienced colleagues. When they have a structured/formalized programs, members can take the time to develop their skills. That offers great rewards to all those who participate, as well as the companies/groups that foster them.

         I have mentored several people over my 25 years in the recruiting field, and have found it an enriching experience. Seeing people grow and thrive over time has been a wonderful experience that has helped shape the person I am today.

         Our preferred model for hiring has been to bring on people who have no specific recruiting experience, and train them. We have always been competitive within the industry and among the branches in our company.

    Mentor Success Factors

         While mentoring that results in enhancing teammates’ performance is very gratifying, by no means is success a given. Factors that weigh on the outcome include communication style, personality, receptiveness to feedback and ability to focus on the needs of the individual client.

         The mentor must take ownership of the role. One’s ability to be coach, adviser, instructor and advocate is critical in communication as a mentor. Determining the mentee’s learning style is very relevant, as are strong listening skills to meet the necessity for open feedback.

         Prerequisites are patience, persistence and thoughtfulness on the mentor’s part in establishing a trusting relationship that builds confidence in the process. Confidence in and comfort with the depth of the mentor’s proficiency is illustrated by their use of stories.

    Conducting the Process

         The mentor needs to gauge the mentee’s enthusiasm and drive for learning to determine how to plan and execute the training process. If the mentee is to fully engage, he or she has to be open to the subject matter, and see the value in it. Reinforcing the learning process by employing those practices should be a part of any successful mentoring program.

         Proper mentoring takes that into account by having a plan in place to closely monitor and evaluate progress to maintain alignment with the set goals and objectives. Open and honest feedback by both parties is especially essential here.

         Being a champion for the mentee is one of the most critical elements for success. Frequent praise, support, acknowledgement of progress and of good ideas will generate enthusiasm, and encourage the furthering of the mentoring process.

         The end goal is to have the mentee be comfortable and confident enough to employ the newly learned material, growing and evolving the use of the skills.

    How to Proceed?

         “Success through Collaboration” is the defining statement of ACE, and that underlies the intention of establishing a formal internal mentoring program. The mission of the mentoring program will be to provide a framework for building members’ consulting skills – thereby meeting our responsibility to be the best we can be for our clients, and for ourselves.

         Given the varying needs and experience levels of the 60+ members, the methodology is as-yet unclear. As a start, here are the initial steps we will discuss at the February 20 Round Table discussion:

    1) Application Process

                    Mentors

                    Mentees

    Where are we now?  The plan is to develop a more formal mentorship program with a clear vision for a working program.   Should it be a requirement of ACE members to participate?  Where should meetings be held? What would be the time commitment?   

    2) Matching Process

    Defining the needs/wants of participants; defining the application/matching process. 

    Who are the mentors and how would a potential mentee reach one?  What does the mentee in a mentor; is there a suitable match for addressing the need?

    3) Mentoring Process (needs analysis)

    Any successful program requires goals and objectives.  Goal setting can be difficult but defining the parameters correctly makes for a tight alignment.  Using metrics to gauge progress and outcomes is critical.

    4) Process Improvement

    After a mentoring period, there should be an evaluation from both parties. What was learned? How will the subject matter be reinforced? What might be future considerations?

  • July 09, 2014 6:09 PM | James Milliken

    By JIM MILLIKEN

    Association for Consulting Expertise

          What do you want? What’s it worth?

         “When you’re thinking about bringing in a consultant, your eye should be on the prize,” says David Fields, the international mentor-consultant and best-selling author. “How do you expect to be better off at the end of this – and what is the value of that?

         “That’s a different conversation than ‘How do we have you work on this for $40 an hour?’ –which is about cost.

         “The project is aimed at solving a problem or achieving an outcome. That should be the focus of all the work and all the contracts and all the rest.”

         Fields, who wrote “The Executive’s Guide to Consultants,” is a prolific presenter and blogger, as well as a writer and consultant.

         He was interviewed after his recent presentation to Maine’s Association for Consulting Expertise. The ACE program was aimed at advising consultants. This interview explored the other side of the relationship – the client.


         It is a mistaken tendency of many executives, he said, to look at cost up front (Wrong!”) and to compare a consulting fee to employee salaries: “Why, I could hire four fulltime employes for that.”

         Fields answers: “That’s an apples-to-Oldsmobiles comparison.

         ”You’re hiring a consultant to help you solve a problem or achieve an aspiration, and the value they’re supposed to be delivering, compared to the value full-time employees would deliver is what you should compare. Across all industries, the average return on labor costs is around 6-to-1, so if your consultant is giving you more than a 6-to-1 return that’s a better investment than an employee. (Keep in mind also that a new employee would have to deliver that 6-to-1 return every day, month and year you have them employed.)

         “Before the person even talks to a consultant, have they figured out the value of the project? The first thing they should do is answer the question, ‘Why bother?’ What’s the reason to bother – solving the problem or achieving the aspiration – and what’s the value?”

         They should determine whether they really need outside help, he says.

         Mistakes are made both ways: “They often can get close enough without that help – they can get 80 to 90 percent there – all they really need. It matters because consultants are disruptive.

         “On the other hand, people frequently do things on their own that they shouldn’t. They should go to the outside if it is not in their core expertise. This is especially true with small companies, and even more when the founder is involved. It’s hard to bring in an outsider.”

     

         When there is a considered decision to hire a consultant, Fields says, the first thing the client and consultant should do together is thoroughly examine six topics:

    • 1.       What is the situation? Specifically, what has changed and why does the client need outside help?
    • 2.      What’s the desired outcome? Fields urges care to ensure that a simple deliverable is not mistaken for an outcome. If communication training is conducted to cut down on outcome errors, improved communication does not mean the desired outcome was reached if the errors are still happening.
    • 3.      What are the success indicators? How will you know you have achieved the outcome? This should be settled at the start. There can be qualitative indicators (improved confidence on the part of executives) as well as quantitative indicators (cost control, schedule improvement).
    • 4.      What are the risks and concerns?  There are threats to the project that must be considered, but also risks in bringing in a consultant.
    • 5.      What is the value? What hard and soft benefits will the solution or achievement bring to the client’s company, its employees and its customers?
    • 6.      What are the parameters? These are the limits, assumptions, etc.

         What if the project doesn’t go well? “I place the blame on the client,” David Fields says. “The client didn’t hire well. In most cases, clients do a lousy job hiring consultants. Just as with marketing, not as easy as, well, just anybody can write copy. Not so – there are some best practices that you need to follow.

         “I do put some blame on consultants. They’re the ones who let this go ahead.”

         One problem is that clients “tend to hire people who are experienced in their situation, instead of someone expert in the outcome. You already have the experience in your organization. You need someone expert in where you want to go.

         “You shouldn’t look for someone who has been a scorer in a particular sport. You need someone who has scored goals in a variety of sports. Or no sport at all – but has a talent for team energy, who can bring that to everyone.

         “You need someone who knows how to help coaches communicate with players.”

     

         David Fields looks for the vision and skills that account for the broad scene, anticipate possibilities of all kinds and ask lots of questions before formalizing a project.

         He provides a dash of cold logic based on taking that approach:

         “Everyone thinks their situation is unique – client and consultant. Not so. None of us is unique.”

        

      

        

  • June 24, 2014 3:28 PM | Anonymous

    Frustrated that you are using online tools to try to grow your business, but it feels like you are spinning your wheels?


    Are you delivering the right message, the right way, in your online marketing efforts?

    An upcoming Portland seminar in Sept will be offering support with these problems, but to insure that your specific online marketing concerns are covered, please respond to the following one question survey:

    Do you feel your company is getting a good return for your online marketing efforts (such as social media, your website, blog and/or e-newsletter)?
    Why or why not?


  • May 24, 2014 12:56 PM | Anonymous
    http://www.fastcompany.com/3030939/4-pillars-consultants-need-to-effectively-communicate-with-clients

    Here's a link to an article I wrote for Fast Company. It's about a new communication tool I'll be presenting at the July ACE Roundtable. This tool is versatile and straightforward. I use it to:
    • Guide leadership communication
    • Focus professional development conversations
    • Structure difficult conversations
    • Plan communication strategies
    • Diagnose communication breakdowns

  • March 28, 2014 9:50 AM | Anonymous
    A series of cartoons on consultant is running. This is one of them.


    http://dilbert.com/strips/comic/2014-03-28/
  • December 13, 2013 2:20 PM | James Milliken

         We’ve talked and thought – a lot -- about what makes a good project manager. It’s all in what that person does, and I’m now down to three Ps in describing it: preparation, persistence and perspective.


         Preparation. How many project problems, hassles and stunning bad surprises can be traced back to sloppy and/or incomplete work at the outset?

         Do we, are we allowed to, invest adequate attention up front in gathering, organizing and analyzing enough information so we are confident we have the right problem definition, a sound situation analysis and a clear purpose statement?

         Are we empowered? Has our organization’s leadership delegated to us sufficient authority – and made it fully known down the hierarchy – that we carry full authority to ask for support and resources adequate for the needs of the project?

         Is the team up to the challenge? Do we have enough team members, and do they have the right skills and intentions, to do what it will take?

        

         Persistence. How can you be sure you are you sticking with a tough challenge through thick and thin, a rare and noble thing? When are you just being stubborn, refusing to see the obvious that everyone else sees in a losing proposition?

         How can you know the difference, and how can you tell when the prospects switch from favorable to hopeless – or in the other direction, from lost cause to golden opportunity?

         Answer: You can never know, you can never be sure.

         One certainty, though, is that worthwhile opportunity, really worthwhile opportunity, always comes with risk. Generally speaking, the higher the potential payoff, the greater the risk in pursuing it.

         All you can do is stack the prospects in your favor as much as possible (see preparation, above). 


         Perspective. This is an operating function of wisdom. It is a clear view of the ongoing balance of the odds in this dicey operation we call project management.

         As project decisions, efforts and investments produce results, there is constant realignment among the three competing imperatives: cost, schedule and quality. By the time there is much evidence of the direction of the project, it may be too late. A clear perspective is an outcome, not a working tool.

         Perspective is essential to the project manager, and it requires confidence in one’s judgment arising from competence in the first two Ps. You know when the project meter ticks into the red zone because your accumulated experience alerts you to it.

         For the professional project manager, preparation is pretty much a continuous thing. You don’t just live in the moment, and you have little use for unreliable human memory. 

         While you’re continuously alert to every part of your project, you ensure that all meaningful facts about its functioning are captured, in real time, in a permanent record. Understanding the meaning of that record contributes to fine tuning of managerial judgment.

         The project manager gets better and better at knowing just when to introduce change. When any part of the project has been squeezed for every bit of value, the leader pulls the plug. Not a moment too early or too late.

         We’ve all admired people who stuck with some worthwhile endeavor long after we suspect we would have packed it in. And they pulled it off.

         We’ve also seen people too stubborn to admit defeat, who forced their team and their organization into a lost and senseless grind. And, conversely, those who just gave up.

         When to quit. Part of knowing how to succeed.


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